Policies

Enrollment/Payment Policy

Enrollment forms are available on the GEF Summer School website: www.gefsummerschool.org, at school sites, and at GEF Summer School office, 223 N. Jackson Street, Room 110, Glendale, CA 91206.

Due date is April 16. Students registering after that date will be enrolled if space is available.

Tuition must be paid in full at time of registration, and turned in at school sites, or the GEF Summer School office, at the above address. May also be mailed to GEF Summer School mailbox, 1125 E. Broadway, #356, Glendale, CA 91205. Payment may be made by personal check, money order, or cashier’s check and made payable to GEF Summer School Inc. Credit card payments may be made by using the PayPal “Donate Now” button on the GEF Summer School website, www.gefsummerschool.org, and attaching proof of payment to the registration form:

  • 1 semester/5 credits $285.00
  • 2 semesters/10 credits $570.00

 

For those students in the Free and Reduced Lunch Program, subject to verification:

  • 1 semester/5 credits $235.00
  • 2 semesters/10 credits $470.00

 

*Note a service charge of $35.00 will be assessed for any returned check.

Refund Policy

Refunds will be made upon request up to Tuesday, April 30, 2019. Since summer school staffing is predicated on enrollment, refunds after April 30 may be made only for verifiable emergencies and approved by the GEF Summer School.

There will be a $50.00 processing fee for refunds after April 30. In order to request a refund, you must speak to a representative of the GEF Summer School by calling (818) 247-0466.

Courses of insufficient enrollment will be cancelled and tuition for these students will be refunded in full.

Note: Students dismissed from school for disciplinary reasons will forfeit tuition. Students with more than 3 days of absence may not earn credit for the course, and also forfeit tuition.

Full Classes and Wait List Policies

When classes fill, students will be notified and placed in their second choice while remaining on the wait list of their first choice. Registration delays will result for students who do not provide a second choice on the registration form. Until a parent or guardian can be contacted the enrollment will be placed on hold. Tuition check will not be processed if a student is on a wait list.

Dates – Five-Week Summer School Program

Semester 1: June 17 – July 2

Semester 2: July 3 – July 19, July 4 is a holiday

Attendance Policy

All students must attend the first and the last day of their assigned Summer School class.  Any student not in attendance on the first day will be dropped in favor of a student on the wait list.  Finals are given on the final day of each semester; attendance is mandatory.

When enrolled for a full year, 5-week course, students are not allowed more than 3 days of absence, and no more than 2 days may be in any semester.  For students enrolled in single semester classes, students are not allowed more than one and one-half days of absence.  Students who exceed these absences will be dropped from class.

Two tardies constitute one half-day absence.  If a student is not in his/her seat when the bell rings, the student will be considered tardy.  It is possible to receive more than one tardy per day (at the beginning of the school day and after snack).  If a student is more than 15 minutes late to class, the student will be considered absent one-half day.

Behavior Policy

Students are expected to conduct themselves in a non-disruptive manner.  Teachers will send students who are disruptive to the office.  Parents will be contacted.  Being asked to leave class will be considered an absence.  If a student engages in behavior that would result in a school suspension during the school year, the student will be dropped from the summer school program.  These behaviors include but are not limited to fighting, theft, and vandalism. Students using or in possession of tobacco, drug, or alcohol will immediately be dropped from summer school.  Students who violate the law will be subject to legal action by the appropriate authorities.   Academic dishonesty will result in a student being dropped from summer school.  No refund will be given if a student is dropped because of a behavior issue.

Dress Code

Student should at all times be dressed in appropriate school attire.  Discretion of school personnel will prevail in determining appropriate summer school attire.  Should a student violate the dress code, parents will be contacted to bring appropriate clothing to school.  Time out of class will count as an absence.  Follow these guidelines:

  • Dress safely and appropriately for educational activities
  • Clothing must be neat, clean and not disruptive to the educational environment
  • Articles of clothing and jewelry cannot display profanity, gang symbols or slogans which promote tobacco, alcohol, drugs, violence, illegal activities, racial/ethnic/religious prejudice
  • Shoes must be worn
  • Revealing clothing is not permitted

Electronic Device Policy

No electronic devices may be used for personal activities during class times. If a student has an electronic device out, a teacher or other staff member may confiscate the device.  Students can pick up confiscated devices from the GEF Summer School Principal’s office after school.  The first offense will count as a tardy. Additional electronic device violations result in an additional tardy for each offense.  See Attendance Policy for the impact of tardies.

Off Limits

All buildings not used for summer school will be closed and are off limits during summer school. Student lockers are not in use during summer school.  Students are required to stay on-campus during snack.

Textbooks

Students are responsible for the care of textbooks and any other materials issued to them.  Grades will not be issued until textbooks and materials are returned and any fine paid.

Grades and Transcripts

Dropping Summer School:  In order to avoid a record of the course being attempted, students must complete a Drop Form to prior to the last day of the semester to drop the course.  This action is final.   Forms to drop a course are available at the GEF Summer School Registrar’s desk and on the GEF Summer School website, www.gefsummerschool.org.  Parent, student, and teacher signatures are required.  Textbooks must be returned.  No refund is given.  The last date to drop a class first semester is July 1, 2019 and second semester, July 18, 2019.

Non-Glendale Unified School District Students: In order for a grade to be transferred to the home school, the student and parent must complete a form requesting the transfer of the grade and providing the name and address of the home school to the GEF Summer School Registrar.

GUSD Students Withholding Transfer of Grade to the Home School Transcript: GEFSS grades are automatically transferred to a student’s home school transcript.  GUSD students may elect to withhold the transfer of their summer school grade/grades to their home school. This will mean that the class taken may not be considered ‘completed,’ no credit will be given, and it may not be used as a prerequisite for any sequence of classes. Withhold Grade form must be returned to the GEFSS office by July 26, 2019, 1:00 p.m. This action is final. No refund is given.

Nondiscrimination Policy

GEF Summer School, Inc. shall ensure a safe school environment that allows for all students equal access and opportunities in the school’s academic, and other educational support programs, services, and activities.

GEFSS prohibits, at any school or school activity, unlawful discrimination, including discriminatory harassment, intimidation, and bullying targeted at any person by anyone, based on the person’s actual or perceived race, color, ancestry, national origin, nationality, ethnicity, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression, or association with a person or group with one or more of these actual or perceived characteristics.

This policy shall apply to all acts related to school activity or to school attendance occurring within a GEFSS school, and to acts which occur off campus or outside of school-related or school-sponsored activities but which may have an impact or create a hostile environment at school.

Unlawful discrimination, including discriminatory harassment, intimidation, or bullying, includes physical, verbal, nonverbal, or written conduct based on any of the categories listed above. Unlawful discrimination also shall include the creation of a hostile environment when the prohibited conduct is so severe, persistent, or pervasive that it affects a student’s ability to participate in or benefit from an educational program or activity; creates an intimidating, threatening, hostile, or offensive educational environment; has the effect of substantially or unreasonably interfering with a student’s academic performance; or otherwise adversely affects a student’s educational opportunities.

Unlawful discrimination also includes disparate treatment of students based on one of the categories above with respect to the provision of opportunities to participate in school programs or activities or the provision or receipt of educational benefits or services.

GEFSS also prohibits any form of retaliation against any individual who reports or participates in the reporting of unlawful discrimination, files or otherwise participates in the filing of a complaint or investigates or participates in the investigation of a complaint or report alleging unlawful discrimination. Retaliation complaints shall be investigated and resolved in the same manner as a discrimination complaint.

The Executive Director or designee shall facilitate students’ access to the educational program by publicizing the nondiscrimination policy and related complaint procedures to students, parents/guardians, and employees. He/she shall provide training and information on the scope and use of the policy and complaint procedures and take other measures designed to increase the school community’s understanding of the requirements of law related to discrimination.

The Executive Director or designee shall regularly review the implementation of the district’s nondiscrimination policies and practices and, as necessary, shall take action to remove any identified barrier to student access to or participation in the educational program. He/she shall report his/her findings and recommendations to the Board after each review.

Regardless of whether a complainant complies with the writing, timeline, and/or other formal filing requirements, all complaints alleging unlawful discrimination, including discriminatory harassment, intimidation, or bullying, shall be investigated and prompt action taken to stop the discrimination, prevent recurrence, and address any continuing effect on students.

Students who engage in unlawful discrimination, including discriminatory harassment, intimidation, bullying, or retaliation in violation of law, policy, or administrative  regulation shall be subject to appropriate consequence or discipline, which will result in the student being dropped from GEFSS with no refund. Any employee who permits or engages in prohibited discrimination, including discriminatory harassment, intimidation, bullying, or retaliation shall be subject to disciplinary action, up to and including dismissal.

Complaint Process and Disciplinary Actions

  1. Discrimination complaints by and against students shall be investigated and resolved in accordance with law and GEFSS procedures specified in Uniform Complaint Procedures. Principals are responsible for notifying students and parents/guardians that complaints of discrimination can be filed, and where to obtain a copy of the procedures.
  2. Regardless of whether a complainant complies with the writing, timeline, and/or other formal filing requirements, all complaints alleging unlawful discrimination, including discriminatory harassment, intimidation, or bullying, shall be investigated and prompt action taken to stop the discrimination, prevent recurrence, and address any continuing effect on students.
  3. Upon investigation of a discrimination complaint, any student who engages in discrimination in violation of this policy shall be subject to disciplinary action. For students in grades 4-12, disciplinary action may include being dropped from GEFSS with no refund, provided that, in imposing such discipline, the entire circumstances of the incident(s) shall be taken into account.
  4. Upon investigation of a discrimination complaint, any employee found to have engaged in discrimination toward any student shall be subject to discipline up to and including dismissal in accordance with applicable policies and laws.

Record-Keeping

The Executive Director or designee shall maintain a record of all reported cases of unlawful discrimination, including discriminatory harassment, intimidation, or bullying, to enable GEFSS to monitor, address, and prevent repetitive prohibited behavior in its schools.

Confidentiality

In the course of performing Services, the parties recognize that a teacher may come in contact with or become familiar with the personal and private information relating to the summer school students and families, summer school staff or the GEF Summer School, Inc. that may be consider confidential or private.  All such information is confidential and may not be divulged to anyone other than appropriate GEF Summer School, Inc. personnel or their designees.

Sexual Harassment

GEF Summer School, Inc.  is committed to maintaining a safe school environment that is free from harassment and discrimination. GEFSS prohibits sexual harassment of persons at school or at school-sponsored or school-related activities. GEFSS also prohibits retaliatory behavior or action against any person who reports, files a complaint or testifies about, or otherwise supports a complainant in alleging sexual harassment.

Regardless of whether a harassed student, his/her parent/guardian, or a third party files a complaint under the GEF Summer School procedures or otherwise requests action on the student’s behalf, a person that knows, or reasonably should know, about possible harassment must promptly take action to determine what occurred and then take appropriate steps to resolve the situation.

  • Even where a parent/guardian or student does not wish to disclose the student’s identity, district staff will limit the effects of alleged harassment and prevent its recurrence without initiating formal action.
  • Such steps may include limited investigative activities and actions to protect the complainant and the school community and prevent recurrence while keeping the identity of the complainant confidential.
  • These actions may include providing services to the complainant, such as counseling services; providing increased monitoring, supervision, or security at locations or activities where the misconduct occurred; providing training and education materials for students and employees; or changing and publicizing the school’s policies on sexual violence.
  • This also applies to harassment based on race, color, national origin, disability, or age.

GEFSS strongly encourages any person who feels that he/she is being or has been sexually harassed on school grounds or at a school-sponsored or school-related activity by another student or an adult or has experienced off-campus sexual harassment that has a continuing effect on campus to immediately contact his/her teacher, the principal, or any other available school employee. Any employee who receives a report or observes an incident of sexual harassment shall notify the principal or a district compliance officer. Once notified, the principal or compliance officer shall take the steps to investigate and address the allegation, as specified in the accompanying administrative regulation.

The GEF Summer School Board President or designee shall take appropriate actions to reinforce the GEF Summer School sexual harassment policy.

A. The Executive Director or designee shall ensure that all GEFSS students receive age-appropriate instruction and information on sexual harassment.

Such instruction and information shall include:

  1. What acts and behavior constitute sexual harassment, including the fact that such harassment could occur between people of the same sex and could involve sexual violence.
  2. A clear message that students do not have to endure sexual harassment under any circumstance.
  3. Encouragement to report observed instances of sexual harassment, even where the victim of the harassment has not complained.
  4. A clear message that student safety is the GEF Summer School’s primary concern, and that any separate rule violation involving an alleged victim or any other person reporting a sexual harassment incident will be addressed separately and will not affect the manner in which the sexual harassment complaint will be received, investigated, or resolved.
  5. A clear message that, regardless of a complainant’s noncompliance with the writing, timeline, or other formal filing requirements, every sexual harassment allegation that involves a student, whether as the complainant, respondent, or victim of the harassment, shall be investigated and prompt action shall be taken to stop any harassment, prevent recurrence, and address any continuing effect on students.
  6. Information about procedure for investigating complaints and the person(s) to whom a report of sex-based harassment should be made.
  7. Information about the rights of students and parents/ guardians to file a civil or criminal complaint, as applicable, including the right to file a civil or criminal complaint while the GEF Summer School investigation of a sexual harassment complaint continues.
  8. A clear message that, when needed, the GEF Summer School will take interim measures to ensure a safe school environment for a person who is the complainant or victim of sexual harassment and/or other persons during an investigation and that, to the extent possible, when such interim measures are taken, they shall not disadvantage the complainant or victim of the alleged harassment

B. Complaint Process and Disciplinary Actions

  1. Sexual harassment complaints by and against students shall be investigated and resolved in accordance with law and GEF Summer School procedures specified in Uniform Complaint Procedures. Principals are responsible for notifying students and parents/guardians that complaints of sexual harassment can be filed, and where to obtain a copy of the procedures.
  2. Regardless of whether a complainant complies with the writing, timeline, and/or other formal filing requirements, all complaints alleging unlawful discrimination, including discriminatory harassment, intimidation, or bullying, shall be investigated and prompt action taken to stop the discrimination, prevent recurrence, and address any continuing effect on students.
  3. Upon investigation of a sexual harassment complaint, any student who engages in sexual harassment or sexual violence in violation of this policy shall be subject to disciplinary action. For students in grades 4-12, disciplinary action may include being dropped from summer school.
  4. Upon investigation of a sexual harassment complaint, any employee found to have engaged in sexual harassment or sexual violence toward any student shall be subject to discipline up to and including dismissal in accordance with applicable policies and laws.

C. Record Keeping

Student Use of Technology Policy

The Executive Director or designee shall maintain a record of all reported cases of sexual harassment to enable the district to monitor, address, and prevent repetitive harassing behavior in the schools.

GEF Summer School recognizes that technology provides staff and students ways to access the most current and extensive sources of information.  Technology also enables students to practice skills and to develop reasoning and problem-solving abilities.  In addition, the use of electronic resources, such as the Internet and email foster workplace skills that may be transferable to new technologies.

The Board of GEFSS intends that technological resources provided by the Glendale Unified School District to be used in a safe and responsible manner in support of the instructional program and for the advancement of student learning.  GEF Summer School leases facilities, including technology access, from Glendale Unified School District, so all the GUSD guidelines following pertain to GEF Summer School as well.  All students using these resources shall receive instruction in their proper and appropriate use.  Teacher, administrators and/or library media specialists are expected to review the technological resources and online sites that will be used in the classroom or assigned to students in order to ensure that they are appropriate for the intended purpose and the age of the students.

Before using on-line services, the students and parent/guardian shall sign an Electronic

Information Services Acceptable Use Agreement indicating that the student understands and agrees to abide by specified user obligations and responsibilities.

The district reserves the right to monitor student use of technology within the jurisdiction of the district without advance notice or consent. Students shall be informed that their use of district technology, including, but not limited to, computer files, email, text messages, instant messaging, and other electronic communications, is not private and may be accessed by the district for the purpose of ensuring proper use. Students have no reasonable expectation of privacy in use of the district technology. Students’ personally owned devices shall not be searched except in cases where there is a reasonable suspicion, based on specific and objective facts, that the search will uncover evidence of a violation of law, district policy, or school rules.

The Superintendent or designee may gather and maintain information pertaining directly to school safety or student safety from the social media activity of any district student in accordance with Education Code 49073.6 and BP/AR 5125 – Student Records.

Whenever a student is found to have violated Board policy or the district’s Acceptable Use Agreement, the principal or designee may cancel or limit a student’s user privileges or increase supervision of the student’s use of the district’s equipment and other technological resources, as appropriate. Inappropriate use also may result in disciplinary action and/or legal action in accordance with law and Board policy.

The Superintendent or designee shall ensure that all district computers with Internet access have a technology protection measure that protects against access to visual depictions that are obscene, child pornography, or harmful to minors and that the operation of such measures is enforced.

The Superintendent or designee shall implement rules and procedures designed to restrict

students’ access to harmful or inappropriate matter on the Internet and to ensure that students do not engage in unauthorized or unlawful online activities. Harmful matter includes matter, taken as a whole, which to the average person, applying contemporary statewide standards, appeals to the prurient interest and is matter which depicts or describes, in a patently offensive way, sexual conduct and which lacks serious literary, artistic, political, or scientific value for minors.

The district’s Acceptable Use Agreement shall establish expectations for appropriate student conduct when using the Internet or other forms of electronic communication, including, but not limited to, prohibitions against:

  1. Accessing, posting, submitting, publishing, or displaying harmful or inappropriate matter that is threatening, obscene, disruptive, or sexually explicit, or that could be construed as harassment or disparagement of others based on their race/ethnicity, national origin, sex, gender, sexual orientation, age, disability, religion, or political beliefs.
  2. Intentionally uploading, downloading, or creating computer viruses and/or maliciously attempting to harm or destroy district equipment or materials or manipulate the data of any other user, including so-called “hacking.”
  3. Distributing personal identification information, including the name, address, telephone number, Social Security number, or other personally identifiable information, of another student, staff member, or other person with the intent to threaten, intimidate, harass, or ridicule that person.

The Superintendent or designee shall provide age-appropriate instruction regarding safe and appropriate behavior on social networking sites, chat rooms, and other Internet services. Such instruction shall include, but not be limited to, the dangers of posting one’s own personal identification information online, misrepresentation by online predators, how to report inappropriate or offensive content or threats, behaviors that constitute cyberbullying, and how to respond when subjected to cyberbullying.